Orba Warblers Golf Society
1) Name: The Society shall be known as the Orba Warblers Golf Society.
2) Aims: The aims of the Society are to promote games of golf and social activities for its members.
3) Governing Body: The Society shall be governed by a general committee of officers, who shall be elected by the members of the Society, at the Annual General Meeting. Those members of the Society who are unable to attend the Annual General Meeting may register a vote only for a nominated Committee position in writing or by “E” mail to the General Secretary at least five days prior to the AGM. Members may also nominate an existing member for a Committee position in accordance with Rule 10.
4) AGM: The Annual General Meeting of the Society shall be held on a date designated by the committee in each year. The Committee shall give notice of the meeting, at least 21 days before the meeting date and by advising members at the three Society golf days immediately prior to the meeting and placing a notice on the Web-site.
5) EGM: The Committee may call an Extraordinary General Meeting, by giving notice to all members fourteen days before the meeting takes place. An Extraordinary General Meeting can also be called by at least fifteen members of the Society giving notice in writing, with details of the reasons, to the
Committee and such a meeting must be held within 21 days. The date of the meeting will be published on the Web-site and announced at Society Golf days immediately following the request.
6) Membership: The Society's membership shall be limited to a total number at the discretion of the Committee. When the Society's books are considered full, the Administration Secretary will maintain a membership waiting list. If a vacancy occurs, all applicants will be considered by the Committee on their merits and not merely the length of time they have been on the waiting list.
6b) Associate/Non-Playing Members: The committee must approve applications for Associate/Non-playing membership of the society. Such members shall be entitled to attend all society functions. They may attend the Annual General Meeting where they will be entitled to express a view but they will not be entitled to vote nor propose or second any members for positions as officers of the Society or for any of the Society's awards. Such members may be elected as officers of the Society, with the exception of the positions of Captain or Vice Captain and if elected to such positions, they would then assume full voting rights. Termination of such memberships will be at the discretion of the Committee.
7) Resolutions and Voting: Members may propose resolutions for debate at Annual General Meetings and such resolutions must be given in writing to the General Secretary at least fourteen days before the date of the Meeting. All resolutions must be proposed and seconded by two existing members. Where a resolution is put to a ballot by the members, a simple majority shall decide the outcome. In the event of a tie, the Chairman of the meeting shall have the casting vote.
8) Committee: The General Committee of officers shall consist of the following: -
- a) Society Captain.
- b) Society Vice-Captain.
- c) General Secretary.
- d) Tresurer
- e) Handicap Secretary.
- f) Competitions Secretary
- g) Social Secretary.
- h) Administration Secretary
- i) Society President
9) Duties of Officers: The duties of the officers shall be considered as follows although they may of course assume additional responsibilities as considered necessary.
- Captain- will act as chairman at all the Society meetings and additionally carry out all those duties that are defined as appropriate for the office of a Captain of a Golf Society. They will also be responsible for the selection of teams to represent the Society in any competitions or other games. They will have the casting vote on all ballots in the event of a tie. The Captain will also undertake the duties of any other Committee position where required.
- Vice-Captain- will act as vice-chairman at all the Society meetings and assist the Captain at all times. They will also deputise in the absence of the Captain assuming the Captain's responsibilities. The Vice Captain will also undertake the duties of any other committee position where required.
- General Secretary- will arrange all Orba Warbler day golf bookings with the agreement of the Committee and generally act when required to do so by the Committee. The post holder will also arrange and book all golf fixtures for the year with the agreement of the Committee.
- Treasurer- will maintain a record of the Society's financial position and present regular reports of this to the committee. They will also be responsible for producing a statement of the Society's financial affairs to the Annual General Meeting. This statement must be audited by an Independent party. The Treasurer, Captain or Vice Captain to have joint authority to sign cheques against the Society's Bank Accounts
- Handicaps Secretary- will be responsible for maintaining a record of all members' handicaps and recommending any changes to any individual members' handicap under a system to be agreed by the general committee.
- Competitions Secretary- organises and administers the society's major competitions.
- Social Secretary- will arrange social events throughout the year with the agreement the committee. The main functions will be a Summer Dinner Dance and an end of year Presentation Dinner Dance.
- Administration Secretary- will assist the General Secretary, the main duties will be the preparation of an agenda and keeping a record of all Society meetings also writing the report for the newspaper they will also maintain and control the membership records.
- i) President - The President should be a respected member of the society and be an ambassador for the Orba Warblers Golf Society and act as mentor and conscience for the Committee. He or She will serve for a term of no more than 5 years in a Non Executive Role.
10) Capacity of Officers: The Captain, Vice-Captain and President, the persons nominated for these offices must have been a member of the Society for at least two years and be a permanent resident of Spain. All officers must offer themselves for re-election at each Annual General Meeting. Other nominees must be proposed and seconded in writing to the General Secretary no later than the end of November of the current year.
11) Life members: The Society may from time to time elect Life Members. Any such nominations must be proposed by the Committee at the Annual General Meeting and ratified by the members. Any person nominated for membership must have been a member of the Society for at least five years and have served the Society in an official capacity. Any members so elected will not be required to pay the agreed annual membership fee.
12) Honorary Members: The Society may from time to time elect Honorary Members. Any such nominations must be proposed by the Committee at the Annual General Meeting and ratified by the members. Any person nominated for Honorary Membership should have supported and or contributed to the organisation and the running of the Society. Any members so elected will not be required to pay the agreed annual membership fee.
13) Discipline: The decisions relating to all matters of discipline shall be vested in the elected committee who are authorised to take what action they consider appropriate including the suspension or expulsion of members.
14) Annual Membership Fee: Will be set for both full and associate members by the committee on a proposal from the treasurer and ratified by the Annual General Meeting. The elected officers of the Society will not have to pay an annual membership fee. This fee shall be amended pro-rata for applicants joining throughout the year at the discretion of the Committee.
15) Disposal of Funds: Should the Society cease to function, for any reason, then the accumulated funds shall, after all debts of the society have been discharged, be given to a registered charity nominated by the committee.